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Solace365
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For organizations

One workspace to run it all.

Admin tools for HR, People & Culture and program leaders. Everything below is a real screen from the admin workspace, with a made-up organization.

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The admin Overview: people, teams, pending approvals and coins awarded, a “Needs attention” row, activity to review, and shortcuts to create a reward, challenge or post.

Overview

What needs you, on one screen.

People, teams, approvals waiting and coins awarded at the top. Below, anything that needs a look: challenge proofs, message reports and any gift card that got stuck on the way.

  • Create a reward, challenge or post in one click.
  • Ask AI to propose new rewards and challenges. Nothing is added without your say-so.
The People page for an administrator: teams with head counts, and a staff list with each person’s team and role.

People

Your people and teams.

Add staff, put them in teams and give someone the admin role. There are two roles, admin and member, so it’s always clear who can see what.

  • No public sign-up: only people you add can join.
  • Suspend an account when someone leaves.
Leadership insights for an administrator: a weekly summary from Lumen, then group numbers for participation, recognitions, Solace Coins awarded and challenges. No one person’s answers are shown.

Leadership insights

Know how your teams are really doing.

Participation, recognition, coins and challenges across your organization, with a short weekly summary from Lumen and one suggestion to act on.

  • Wellbeing appears only as group totals, for groups of 5 or more.
  • You never see one person’s check-in, note, reflection or Lumen chat.
The Rewards budget setup: a monthly spending limit set by the admin, the expected reward spending, and what each kind of participation earns in Solace Coins.

Rewards budget

A budget you set once.

Choose a monthly spending limit. Solace365 looks at how your team takes part and proposes what each check-in, thank-you and challenge should earn, so rewards feel reachable and spending stays inside the limit.

  • Nothing changes until you review and apply it.
  • How someone feels never changes what a check-in pays.
Reports for an administrator: Solace Coins awarded and redeemed per week, what earns coins, announcement reach and challenge engagement.

Reports

See what’s working.

Solace Coins awarded and redeemed each week, what earns them, how many people read each announcement and how challenges are going, plus an audit trail of admin actions.

Rollout

From hello to your first report.

  1. Step 01

    Set up

    We create your organization and your administrators with you.

  2. Step 02

    Add your people

    Add your staff and teams. Only people you add can ever join.

  3. Step 03

    Choose rewards

    Stock the shop, pick challenges and set a monthly rewards budget.

  4. Step 04

    Invite

    Staff get an email invite and sign in at app.solace365.com.

  5. Step 05

    Read the first report

    See participation, thanks and coins, and adjust as you go.

Gift cards, sent for you.

When someone redeems a gift card, our gift-card partner issues it and they open it right in the app. Small workplace perks can be approved automatically if you choose, and the Overview flags any gift card that got stuck on the way.

Per employee, per month.

One monthly invoice covers your staff and any gift cards sent that month. Workplace perks like a dress-down day cost you nothing extra.

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